More and more European countries — including Belgium — are switching to mandatory electronic invoicing by January 1, 2026. This development is not just a technical upgrade; it’s a step toward more efficient administration, greater transparency, and less fraud. For your law firm, it’s not only a requirement to adapt, but also an opportunity to modernize your business processes. So how exactly does electronic invoicing work, and what does it mean for you and your firm? We explain it in this blog.
Electronic invoicing means that invoices are no longer sent on paper or as PDFs via email, but in a standardized electronic format that can be read directly into your accounting system. These invoices contain all the necessary data — such as amounts, VAT, and invoice numbers — in a structure that allows them to be processed automatically.
One of the most widely used standards for this is Peppol (Pan-European Public Procurement Online). It’s a secure network that enables companies and governments to exchange standardized documents with error-free data transfer. Among other things, this results in faster payments and a reduced administrative burden.
For Belgian law firms, it’s good to know that Legalsense is officially recognized as a software solution that complies with Belgium’s legal requirements for electronic invoicing. This means our software meets the standards set by the Belgian government for e-invoicing.
If your firm uses Legalsense, you can easily connect to the Peppol network and ensure you’re fully prepared for the upcoming changes. In addition, by using a compliant solution, you can benefit from the increased tax deduction (investment allowance).
To make your transition to electronic invoicing even smoother, we work with our partner eConnect. This ensures a completely seamless integration of Peppol into your administrative processes. Here eConnect acts as a Peppol access point, which means that you are easily connected to the Peppol network without having to set up a direct connection yourself. Via eConnect, you therefore exchange all your secure and standardized documents with other companies and government agencies.
With the increasing obligation of electronic invoicing in Europe, now is the time to prepare your office for the future. Legalsense not only offers a user-friendly practice management solution, but also supports your office in this important step towards digitization. So by choosing a compliant software solution like Legalsense, you ensure not only compliance, but also increased efficiency.
Want to learn more about how Legalsense can help your office with electronic invoicing? Read this blog or leave your details below and we'll get back to you.